Fleet Coordinator
On-siteGrand Prairie, Texas, United States
Job Summary
Coordinate fleet asset, rental equipment, vehicle, trailer, tool, and specialty equipment needs for projects and internal operations. Receive, document, and process fleet-related requests from project managers, foremen, supervisors, field leadership, and fleet management. Assist with tracking equipment assignments, job numbers, locations, transfers, readiness status, rental status, and return needs. Support equipment delivery, pickup, transfer, staging, return, and movement coordination with vendors, transportation teams, yard personnel, shop personnel, and field operations. Maintain accurate fleet records, rental records, equipment documentation, vendor information, purchase orders, delivery tickets, off-rent confirmations, and related administrative files. Communicate with vendors and internal teams to help resolve equipment availability issues, delivery delays, breakdowns, billing questions, service concerns, and documentation discrepancies. Work with shop, yard, and field teams to help confirm equipment is safe, functional, compliant, properly documented, and ready to support jobsite needs. Monitor open rentals, equipment utilization, job assignments, return status, and fleet movement to help reduce unnecessary cost and improve equipment availability. Update fleet, ERP, dispatch, telematics, spreadsheet, and other tracking systems used by the company to keep asset and rental information current. Support monthly fleet reporting, rental reporting, cost tracking, utilization reviews, equipment status updates, and budget control efforts. Assist with vendor coordination, rental sourcing, quote comparison, and approved rental order processing as needed. Ensure fleet coordination activities follow company policies, approval processes, safety requirements, vendor agreements, and department procedures.
Required Qualifications
- High school diploma or GED
- Associate degree or additional training in business, logistics, construction management, fleet operations, or related field
- Previous experience in fleet operations, equipment rental, dispatch, logistics, construction administration, purchasing, maintenance administration, or related field
- Basic understanding of construction equipment, trucks, trailers, tools, fleet assets, rental processes, and field support needs
- Ability to work in a fast-paced environment while managing multiple requests, vendors, projects, systems, and deadlines
- Strong communication skills with the ability to coordinate effectively with field crews, managers, vendors, shop personnel, transportation, accounting, purchasing, and internal departments
- Proficiency with Microsoft Office, especially Outlook and Excel
- Strong attention to detail and ability to maintain accurate records, cost information, equipment numbers, rental dates, job numbers, locations, vendor documentation, and system updates
Desired Qualifications
- Experience with fleet management, ERP, dispatch, GPS, telematics, rental, or maintenance systems
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