Fleet Coordinator
$46,800–$78,000 year
On-site · Saint Paul, Minnesota, United States
Job Summary
Fleet Coordinator in Saint Paul, MN, responsible for documenting lifecycle of road and warehouse assets, ensuring safety and compliance, and keeping equipment well-maintained. Tracks vehicle registrations, titles and plates; analyzes fuel card usage; compiles DOT regulatory reports (IFTA, HVUT, MCS-150, UCR); tracks leases and equipment mileage; coordinates with vendors and internal stakeholders; monitors maintenance and downtime; maintains a real-time master asset list; produces monthly reports on leased equipment mileage, fuel spend, maintenance frequency and cost; transforms data into actionable insights to improve asset spend and utilization; participates in post-incident reviews with Safety & Compliance; submits insurance claims when appropriate; supports a high-volume administrative operation in a 100% ESOP-owned company, with a typical 8am–5pm schedule.
Required Qualifications
- 1+ years in logistics coordination, fleet management or relevant experience in highvolume administrative operations
- High proficiency in Microsoft Excel, including VLOOKUPs, pivot tables and data visualization tools
- Prior experience with Fleet Management Software (FMS) or other telematics platforms
- Working knowledge of DOT regulations and IFTA reporting requirements
- Familiarity with project management and routing tools such as Smartsheet, Elite EXTRA, or EDA preferred
- Exposure to Motive or similar electronic logging devices preferred
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