Administrative Assistant - Fleet
On-siteGrand Prairie, Texas, United States
Grand Prairie, Texas, United StatesOn-siteFull TimeEnterprise
Full TimeEnterprise
Job Summary
Track state, DOT, and dielectric inspections; maintain accurate records and expiration dates within Spectrum. Update equipment transfers, asset assignments, and ownership data including VINs, mileage, and operating hours. Process weekly inventory reports, generate monthly verification reports, and manage equipment acquisition, disposal, and GPS telematics documentation. Maintain P-card receipts, verify CTAP time records, process invoices, and allocate WEX fuel usage. Review completed maintenance work orders, file documentation, and support fleet billing, training coordination, and accident claim reporting.
Required Qualifications
- Bi-Lingual
- High school diploma or equivalent
- Strong attention to detail with the ability to maintain accurate records and documentation
- Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook
- Ability to manage multiple priorities while maintaining accuracy and meeting deadlines
- Ability to work effectively with fleet, shop, warehouse, transportation, and field operations personnel
- Ability to maintain confidential information and follow company procedures
Desired Qualifications
- Associate degree in Business Administration or related field
- 1-3 years of administrative, fleet, equipment, transportation, or construction support experience
- Experience working with fleet management, ERP, or asset tracking systems
- Spectrum
- CTAP
- Verizon Connect / Telogis
- LYTX
- WEX Fuel Management
- Fleet Asset Tracking Systems
- Microsoft Office Suite
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