Fleet Administrator (Ontario)
$124,800–$124,800 year
On-siteHanover, Ontario, Canada
Job Summary
Track vehicle maintenance schedules, coordinate service appointments with vendors and technicians, and monitor fuel card orders while updating spreadsheets. Maintain fleet management systems like JDE and SharePoint, enter vehicle data including mileage and service history, and manage digital and physical filing systems. Monitor expiration dates for inspections and permits, send reminders, and draft emails to drivers and vendors. Answer fleet inquiries, direct calls to appropriate team members, and coordinate paperwork for new vehicle onboarding and retirement. Complete invoicing processes, create purchase orders, and prepare weekly timesheets. This role supports the Distribution group's fleet program in Hanover, ON, ensuring accurate recordkeeping and administrative follow-through for the broader team.
Required Qualifications
- Proven experience providing administrative support, including supporting documentation and systems management at a corporate level
- Strong MS Office skills, including advanced Excel functions
- At least (3) years of experience in an office setting
- Strong communication, time management and organization skills
- Applicants must have legal authorization to work in Canada with no restrictions
Desired Qualifications
- Previous experience with JD Edwards
- Experience with AI programs
- Strong preference to experience in the automotive/ heavy equipment industry
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