Financial Transactions Assistant - Facility Rental - 1.0 - FY2627
$60,278,400–$74,713,600 year
On-siteWellesley, Massachusetts, United States
Job Summary
Coordinate and schedule facilities rental events in SchoolDude, generating permits and resolving conflicts with facility users. Acquire insurance certificates, invoice users according to established fee schedules, and collect rental payments while ensuring checks are entered into MUNIS. Prepare interdepartmental journal entries, maintain organized files for permits and documentation, and manage the central office mail room including monitoring the Neopost machine and sorting outgoing mail. Assist members of the Business Office during peak times, serve as backup for the Receptionist, and train the Accounting Coordinator of Purchasing on scheduling and permitting procedures. Perform other duties as assigned by the Assistant Superintendent and/or Director of Business and Accounting Services.
Required Qualifications
- Ability to understand written procedures, and understand complex, multi-step written and oral instructions.
- Ability to work independently and as part of a team required.
- Ability to take initiative, exercise sound judgment and make decisions within scope of his/her authority.
- Ability to relate in a positive manner with members of the public, parents, staff and students.
- Support the overall school mission, vision, and policies and procedures.
- The employee must occasionally lift and/or move up to 25 pounds.
Desired Qualifications
- Bachelor's Degree in Accounting or related field is preferred.
- Possess a thorough knowledge of and familiarity with modern office technology,electronic equipment and software applications and operations.
- Proficiency in the use of Microsoft Office (Word, Access, Excel, and PowerPoint), Google Suite, and willing to learn new software programs as needed.
- Experience using MUNIS and SchoolDude software is preferred.
- High level of professionalism and the ability to maintain confidentiality.
- Excellent verbal and written communication skills.
- A high degree of organizational and time management skills. Ability to prioritize,multi-task, and handle diverse tasks.
- Attend professional development as directed.
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