Financial Assistant
$39,520–$52,000 year
On-siteDecatur, Illinois, United States
Job Summary
Process vendor invoices, daily expense reports, and purchase orders with accurate cost-center coding. Match delivery receipts, verify pricing and approvals, and communicate with vendors regarding discrepancies or missing documentation. Reconcile vendor statements, resolve discrepancies, and maintain insurance certificates, W-9s, and contracts for audit readiness. Support the controller with financial reporting and accruals while providing backup administrative support to the Purchasing Agent for filing, scheduling, and correspondence. Answer phone calls, route messages, and maintain up-to-date database records. Requires an Associate's degree in Finance or Accounting, 1-2 years of administrative experience, and proficiency in QuickBooks. Full-time, on-site role in Downtown Decatur, IL.
Required Qualifications
- Associate's degree or higher in Finance/Accounting or Related Field preferred
- 1-2+ years of experience as an Administrative Assistant
- Strong verbal and written communication skills
- Experience with Google Office Suite or Microsoft Office
- Highly organized, detail-obsessed, and deadline-reliable
- Self-motivated with excellent problem-solving abilities
- Comfortable using portals and light AI tools
- Ability to work on-site full-time in the Downtown Decatur office
- Strong communication skills with vendors, installers, and internal project managers to ensure billing accuracy
Desired Qualifications
- Experience with QuickBooks a Plus
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