Finance Operations Coordinator (Marketing, Burlington, ON)
$50,000–$55,000 year
On-siteBurlington, Ontario, Canada
Job Summary
Create and submit purchase requisitions, coordinate purchase orders, and route marketing invoices for approval. Track vendor marketing funds, reconcile invoices and budget records, and liaise with Finance, Accounts Payable, agencies, and vendors to resolve discrepancies. Maintain Airtable and Excel-based tracking systems while preparing spend summaries, budget reports, and reconciliation updates. Monitor digital advertising invoices and campaign spending against budgets, identifying and escalating overages. Process purchasing card transactions with appropriate approvals and documentation to ensure audit-ready financial records.
Required Qualifications
- 2-4 years of experience in finance administration, accounts payable support, billing, purchasing, budget coordination, operations administration, marketing operations, or a related role
- Strong Excel skills required, including formulas, filters, sorting, lookups, pivot tables and maintaining financial trackers, reconciliations and budget summaries
- Strong attention to detail and accuracy when working with financial information, invoices, budgets, approvals and supporting documentation
- Highly organized with the ability to manage multiple priorities, deadlines and follow-ups across multiple projects, vendors and internal stakeholders
- Strong written and verbal communication skills
- Proficiency in Microsoft Office, including Excel, Outlook, Teams, PowerPoint and SharePoint
- Ability to identify discrepancies, investigate issues and proactively follow up on outstanding items to ensure timely resolution
- This position requires the result of a satisfactory criminal record check
Desired Qualifications
- Experience coordinating invoices, purchase orders, cost centres, budget tracking, account reconciliations and financial reporting is strongly preferred
- Experience supporting purchasing card administration, expense documentation, receipt management and transaction reconciliation is strongly preferred
- Experience supporting vendor-funded programs, cooperative marketing programs, marketing budgets, events, media or distribution environments is an asset
- Experience with Airtable or similar workflow and database platforms is considered an asset
- Experience using Airtable, Smartsheet, Monday.com or similar workflow and tracking platforms is an asset
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