Finance and Admin Programs Coordinator
On-siteNashville, Tennessee, United States
Job Summary
Conduct executive-level administrative support for the Deputy CEO, Finance & Administration, managing purchase card reconciliations, Concur platform administration, and travel logistics. Coordinate cross-functional project initiatives, track milestones, and facilitate internal and external meetings while taking and distributing minutes. Process accounts payable and receivable, reconcile bank statements, prepare financial reports for regulatory authorities, and support audits and compliance reviews. Monitor budget variances, maintain general ledger integrity, and develop departmental SOPs to drive process improvement. Represent the office at committee meetings and board functions as needed.
Required Qualifications
- 5+ years of executive administrative experience
- Ability to bend, stoop, walk, kneel, stretch and lift up to 55 lbs
- Ability to adjust focus
- Close vision
- Distance vision
- Peripheral vision
- Depth perception
- Working in various weather conditions such as rain, cold climate
Desired Qualifications
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field
- Experience leading software implementations or enterprise-wide operational projects
- Project Management Professional (PMP) certification or equivalent project management training
- Associate degree with extensive executive support experience in a relevant field (transportation, logistics, public administration, business, civil engineering)
- Ideally supporting finance, accounting, grants, or other public sector environments
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