Finance Administrative Assistant
On-siteLas Vegas, Nevada, United States
Job Summary
Respond to email inquiries from management, assist with compiling sensitive information for regulatory requests, and maintain digital records. Process payments to ensure accurate recording and deposit, prepare licensing forms, and support budget tracking for departmental spending. Execute daily tasks in accordance with company policies, help maintain internal controls over financial transactions, and assist in preparing financial documents for audits. Liaise with hotel, casino, and HR departments to gather financial information and resolve discrepancies. Prepare correspondence including memos, emails, invoices, and reports. May cover the reception desk periodically. This role supports the Senior Vice President of Finance and Controller at Ellis Island Casino in Las Vegas, requiring a Nevada Gaming Registration Card and weekend availability.
Required Qualifications
- High School Diploma or equivalent
- Bachelor's degree preferred
- At least 5 years of experience as an administrative assistant or office coordinator
- Experience within the gaming or hospitality industries
- Experience within an accounting firm
- Organized and detail orientated
- Proficient in Microsoft Office Suite
- Advanced Excel skills
- Strong problem-solving skills
- Ability to analyze basic financial data
- Ability to work in a fast-paced environment
- Ability to meet all required deadlines
- Ability to effectively handle routine tasks
- Ability to respond appropriately to additional requests and/or special projects
- Excellent communication skills
- Ability to speak and understand English, both written and verbal
- Availability to work weekends and holidays if necessary
- Ability to uphold and demonstrate the highest level of integrity
- Recognition of standards required by a regulated industry
- Ability to obtain a Nevada Gaming Registration Card
- Ability to submit to and pass a background check
- Ability to pass a drug test
- Ability to sit for long periods of time throughout shift
- Ability to use hands to handle objects, tools, and to operate a computer
- Ability to occasionally lift and/or move objects up to 20 lbs
- Reliable commute or plan to relocate before starting work
- In-office position attendance at 325 E. Warm Springs Rd
- Schedule availability of 7am-3pm, 8am-4pm or 9am-5pm
- Periodic availability and accessibility on weekends or holidays when deemed necessary for urgent items
- Ability to periodically cover the reception desk
Desired Qualifications
- Experience within the gaming or hospitality industries
- Experience within an accounting firm
- Familiarity with any accounting software
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