Facility Specialist
$41,995,200–$73,424,000 year
On-sitePomona, California, United States
Job Summary
Manage office paper and supply inventory, ordering, and distribution while providing copier, printer, and multifunction device support including toner replacement. Administer printer management software, set up audio/visual equipment for meetings, and oversee meeting room scheduling and reservation systems. Handle employee ID card issuance, keycard access, and electronic door control, while managing building key inventory and distribution. Oversee shipping, receiving, and mail services, coordinate confidential document shredding and e-waste disposal, and maintain file archives and records organization. Capture and produce photo and video content, administer security camera and HVAC building management software, and manage facilities service desk requests. Coordinate workplace resources and building support services to ensure a safe, organized, and functional office environment. Valid driver's license required; occasional evenings and weekends may be needed.
Required Qualifications
- High school diploma or GED from an accredited institution
- Two (2) years of experience in maintenance, security, general office support, or a related field
- An equivalent combination of education, training, and experience that demonstrates the knowledge, skills, and abilities required for the position
- Knowledge of office operations, facilities support, and workplace services
- Knowledge of office equipment, including copiers, printers, multifunction devices, and audio/visual (A/V) systems
- Knowledge of electronic access control, key and keycard management, security camera (CCTV), and building management systems
- Knowledge of records management, inventory control, document retention practices, and related software applications
- Ability to maintain accurate records, inventories, and system documentation
- Ability to organize, prioritize, and coordinate multiple assignments while responding to changing operational needs
- Ability to communicate effectively and provide courteous customer service to employees, vendors, and visitors
- Ability to work independently and collaboratively while supporting multiple departments
- Ability to safely move, lift, and transport office furniture, equipment, supplies, and materials
- Valid driver's license with an acceptable driving record
- Employees using a personal vehicle for agency business must maintain the required minimum automobile liability insurance
- Ability to work occasional evenings and weekends to secure buildings or respond to operational needs
- Ability to respond to after-hours building access system alarms when assigned
- Adequate visual acuity and manual dexterity to inspect equipment, perform repairs, maintain inventory, and operate office equipment
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