Facilities & Safety Administrator II
On-siteWarrendale, Pennsylvania, United States
Job Summary
Process purchase order requisitions for facilities, maintenance, and capital expenditures; reconcile invoices with Accounts Payable, and support accurate financial reporting. Maintain facilities systems including computerized maintenance management, visitor management, and access control platforms through data entry, upkeep, and user access updates. Participate in the Safety Committee by preparing documentation and tracking corrective measures, while programming badges and auditing security systems. Coordinate office reconfigurations, furniture moves, and space changes, and provide backup support for mechanical maintenance scheduling. Serve as the point of contact for service requests, conduct site visits, and manage vendor contracts and performance tracking.
Required Qualifications
- Associate's degree or equivalent work experience in facilities management, building operations, or a related field
- Experience in facilities administration, procurement coordination, or operations support
- Experience administering facilities platforms such as CMMS, visitor management, access control, CCTV, or mass notification systems
- Working knowledge of facilities systems, access control platforms, and vendor coordination
- Experience supporting or participating in workplace safety programs or committees
- Strong organizational skills, attention to detail, and ability to manage multiple priorities
- Effective communication skills and ability to work cross-functionally
- Periodic travel of up to 5%
- Occasional work outside of normal business hours
- Ability to occasionally lift, carry, or move items weighing up to approximately 25 pounds
Desired Qualifications
- Bachelor's degree in Facilities Management, Business Administration, Operations, or a related field
- Experience supporting facilities operations in a multi-site corporate environment
- Familiarity with access control, CCTV, visitor management, and mass notification systems
- Experience administering systems such as Wisp, Alertus, Envoy, or Speco Technologies
- Prior experience chairing or supporting a workplace safety committee
- Basic understanding of OSHA, NFPA, or workplace safety standards
- Experience coordinating office moves, space reconfigurations, or site decommissioning activities
- Exposure to vendor contract coordination and service provider management
- Proficiency with ERP or procurement systems for purchase orders and invoice reconciliation
- Facilities Management or Safety-related certifications such as FMP, IFMA SFP, or OSHA 10/30
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