Facilities Project Coordinator
On-site · Concord, Ontario, Canada
Job Summary
Facilities Project Coordinator at Toromont Cat supports planning and delivery of facilities and construction projects (upgrades, renovations, equipment installations) within Facilities Management and Real Estate. Responsibilities include coordinating activities, vendors, documentation, and financial administration across defined workstreams; ensuring timely, compliant project execution; maintaining CMMS/building systems data; conducting basic facility inspections (HVAC, life safety) and tracking performance metrics; supporting security system coordination and branch upgrades. Must-have knowledge of building systems (HVAC, electrical basics, fire/life safety, mechanical systems); CMMS (Maximo, ServiceNow) and BAS/BMS; project-tracking tools (MS Project, Smartsheet); basic project management in scope/schedule/budget/risk; strong vendor/contractor coordination and communication; data/Excel/reporting skills; basic financial/administrative skills (POs, invoicing, tracking); AutoCAD is a plus; bilingualism (French/English) is an asset.
Required Qualifications
- Working knowledge of building systems (HVAC, electrical basics, fire/life safety, mechanical systems)
- Experience with CMMS (Maximo, ServiceNow) and BAS/BMS; familiarity with project-tracking tools (MS Project, Smartsheet)
- Basic project management understanding (scope, schedule, budget, risk)
- Ability to multitask and adapt in a fast-paced environment
- Data and reporting skills (Excel, tracking, variance analysis)
- Contractor coordination experience and vendor performance tracking
- Strong communication with contractors, vendors, and internal teams
- Problem-solving ability with practical solutions
- Basic financial/administrative skills (POs, invoicing, tracking)
- AutoCAD knowledge is an asset
- Experience with virtual building management software is an asset
- Bilingualism (French/English) is an asset
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