Facilities Office Specialist
On-siteWhiteriver, Arizona, United States
Job Summary
Coordinate schedules, manage files and reports, and maintain accurate electronic and physical records to support daily Facilities Department operations. Establish work priorities, prepare correspondence, and compile data from the CMMS to track project progress and timelines. Communicate effectively with staff, departments, and external partners while organizing meetings and maintaining confidentiality. Perform research, cross-train for backup, and execute special assignments as requested. Maintain up-to-date times and leave records for direct reports. Requires valid Arizona Driver's License, strong organizational skills, and proficiency in office software.
Required Qualifications
- Strong written and verbal communication skills
- Excellent organizational and time management abilities
- Proficiency in office software (Microsoft Office or equivalent)
- Ability to manage multiple tasks while maintaining attention to detail
- Reliable transportation
- Valid Arizona Driver's License
- Ability to pass all pre-employment testing, including, but not limited to, fingerprint clearance, drug testing and background check
- Must demonstrate interpersonal skills with an ability to work effectively with a wide range of people, teams, managers, supervisors
Desired Qualifications
- Experience with administrative or clerical support preferred
- Certified Facility Manager (CFM) credential, or equivalent, preferred
- Experience planning and maintaining facility budgets
- Professional leadership experience, preferred
- Strong attention to detail
- Excellent office skills, including effective planning, organizing and prioritizing tasks
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.