Facilities & Office Coordinator
On-siteNashville, Tennessee, United States
Nashville, Tennessee, United StatesOn-siteFull TimeLarge
Full TimeLarge
Job Summary
Coordinate daily facility maintenance, manage vendor contracts, and oversee office administration to keep Gibson's Nashville headquarters and retail garages running smoothly. Administer access control and badge programs, monitor CCTV systems, and serve as the primary point of contact during facility emergencies. Manage inventory, process vendor invoices, and route maintenance requests while ensuring adherence to safety protocols. This hands-on role supports the Facilities Director in developing facility strategies and budgets. Requires 4+ years of experience in facilities coordination or security administration.
Required Qualifications
- 4+ years of experience in administrative duties, facilities coordination, or security/access administration
- Proven ability to work with all levels of management and foster relationships
- Proven experience supporting day-to-day facilities management, office administration, and/or physical security operations
- Thorough working knowledge of facilities management
- Technical and comprehensive knowledge of operating procedures for office equipment
- Demonstrates proficiency in Microsoft applications
- Ability to work under pressure and continuously meet deadlines
- Exceptional attention to detail with follow-through
- High level of integrity and dependability with a strong sense of urgency and results-orientation, with a track record for delivering to plan
- Flexibility to adapt quickly to changing circumstances
- Ethical responsibility over confidential information, particularly access credentials, security footage, and incident reports
- Effective and active listening skills
- Has the flexibility to bend/stoop, squat, and kneel repetitively
- Has the ability to walk extensively throughout the facilities
- Ability to lift and move up to 20 lbs
- Periodic travel to and between the company's manufacturing and sales locations will be required (approximately 5%)
Desired Qualifications
- Advanced experience with Brivo and Sign In
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