Facilities Management Purchaser
$51,002–$51,002 year
On-site · Salem, Oregon, United States
Job Summary
Facilities Management Purchaser will provide centralized procurement support for Willamette University’s Facilities department, handling sourcing, purchasing, and distributing parts, materials, and supplies; process P numbers and P-Card records; verify deliveries; maintain SDS and equipment warranty records; assist with bids/specifications; assist Facilities staff as needed; may supervise a work-study student; and operate within after-hours on-call and safety/compliance requirements. Responsibilities include purchasing for Facilities departments, coordinating pickup/delivery, tracking inventory, reconciling invoices and logs, maintaining price lists and agreements, updating Asset Planner records, and ensuring proper documentation and vendor coordination. Qualifications emphasize strong purchasing experience, cost/value optimization, vendor relations, data entry and record-keeping, safety awareness (OSHA/DEQ/EPA), and the ability to work independently and within a team; a high school education with some college coursework is preferred, with at least two years of purchasing-related experience, and a valid Oregon driver’s license. The role is a full-time, in-person position with typical hours 7:30am–4:00pm, Monday–Friday, at Willamette University’s Salem campus, with a salary of approximately $51,000 annually.
Required Qualifications
- High school education with some college coursework preferred
- Two years of related work experience in building construction, maintenance and custodial/housekeeping or related trades in addition to a minimum of two years’ of experience in purchasing and supplying parts and materials, or equivalent experience
- Proficient use of a personal computer and software programs such as Word, Excel and any other specialized applications required
- Keyboarding, email and maintaining databases required
- Possess a thorough knowledge of building construction, maintenance and custodial/housekeeping related trades and be familiar with Maintenance terminology/operations
- Excellent organizational skills and ability to manage competing priorities in order to meet deadlines
- Ability to work in a fast paced team oriented environment
- Must possess an understanding of accounting processes and mathematics
- Must be able to buy selectively through the competitive bidding process
- Able to estimate time and materials accurately
- Requires considerable contact with individuals outside the University and a high level of contact with individuals within the University, and requires the interpersonal skills necessary for such contact
- Knowledge of safety hazards and precautions related to building and equipment maintenance such as OSHA, Hazardous Communications, DEQ, and EPA regulations
- Ability to negotiate skillfully in tough situations with both internal and external customers
- Have the ability to work independently as well as establish and maintain relations with other staff, faculty and students
- Must possess a valid Oregon driver’s license and have a satisfactory driving record in order to drive university vehicles and carts
- Preferred Experience in and the ability to become certified in driving a forklift
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