Facilities Coordinator
$42,120–$63,190 year
On-site · Chicago, Illinois, United States
Job Summary
Facilities Coordinator role supporting daily office operations across mail, stocking, conference-room technology setup, and general facilities requests. Responsibilities include stocking supply areas and kitchens, sorting and delivering mail, preparing packages for shipping, setting up beverages and food for meetings, assisting staff with technology in conference rooms, handling day-to-day facilities requests (via Service Now or direct from staff/vendors), and back-up support for other administrative tasks. Requires lifting up to 50 lbs, strong customer service and interpersonal skills, ability to work under time constraints, and professional demeanor. Associates degree preferred; High School Diploma required. This is an on-site role with potential Saturday hours during tax season and overtime; non-exempt. The firm emphasizes a respectful, “jerk-free” culture, equal opportunity employment, and flexibility within an in-person operating model.
Required Qualifications
- Associates degree preferred; High School Diploma required
- Must be able to lift at least 50 lbs.
- Must be able to read and carry out routine oral and written instructions independently
- Ability to work well under pressure and time constraints
- Ability to interact professionally with staff and visitors
- Ability to operate office equipment
- Proficiency in handling mail, packages, and shipping processes
- Experience with Service Now or similar facility/support ticketing system
- Excellent customer service and interpersonal skills
- Team-oriented with ability to work with partners and staff
Desired Qualifications
- Associates degree preferred
- High School Diploma required
- ability to lift at least 50 lbs
- customer service skills
- interpersonal skills
- proficiency with office equipment
- experience with ServiceNow or similar facility/IT ticketing systems
- ability to work under time constraints
- professional demeanor
- ability to read and carry out routine written instructions
- team-oriented collaboration
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