Facilities Coordinator
On-siteAuckland, Auckland, New Zealand
Job Summary
Coordinate meetings, conferences, corporate events, and executive functions while managing room bookings, event schedules, and venue logistics. Organize catering, audiovisual requirements, signage, and room setup to deliver a professional front-of-house experience for guests, clients, and employees. Act as the key point of contact for event attendees and visitor enquiries, supporting VIP visits and ensuring spaces are event-ready. Process invoices, purchase requests, and facilities administration tasks while coordinating contractors, service requests, and workplace maintenance activities. Monitor venue presentation and ensure compliance with Health & Safety requirements. This 12-month fixed-term role supports a leading corporate client in Auckland's CBD, combining hospitality, event coordination, and facilities administration to create exceptional experiences.
Required Qualifications
- Experience in hospitality, corporate events, venue coordination or facilities support
- Strong customer service skills with a professional and welcoming approach
- Experience coordinating meetings, events, conferences, or functions
- Excellent organisational skills and the ability to manage competing priorities
- Confidence working with stakeholders, contractors, caterers, and service providers
- Proficiency with Microsoft Office Suite and booking or event management systems
- Ability to manage schedules, documentation, invoices, and operational records
- Availability to support occasional early starts or later finishes to meet event and operational requirements
- All applicants must be eligible to work in the country they are applying to at the time of application
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