Facilities Associate

Facilities Associate to support vendor coordination, scheduling, and oversight across HeartShare facilities; handle service calls, vendor invoices, and work-order management using WorxHub; oversee estimates and proposals, ensure compliance and timely payments, and maintain organized documentation. Role requires strong organizational skills, attention to detail, and experience in facilities/office administration; candidate should be proficient in Microsoft Office and familiar with facilities-management systems. Bachelor’s degree preferred; 1–3 years in facilities, property management, or office administration preferred; responsibilities include coordinating snow removal, lawn maintenance, pest control, HVAC maintenance, and other vendor services, plus invoice processing and financial coordination.