Facilities Administrative Coordinator, Plant Maintenance, 40-Hours, Days, Monday - Friday, 7:00am - 3:30pm
$41,600–$59,987 year
On-siteGardner, Massachusetts, United States
Job Summary
Compile daily, weekly, and monthly data and statistics; analyze information to prepare reports as directed. Maintain Computerized Maintenance Management systems to prevent backlogs and generate monthly reports. Process payroll for Plant Maintenance, Operations, Environmental Services, and Security staff accurately. Manage Capital Expenditure records, issue purchase orders, and enter data into the Meditech System. Maintain vendor files, office inventory, and pagers while coordinating conference room scheduling. Answer phones and prepare materials for meetings as support functions. Contribute to the design and development of division systems to ensure efficient operations.
Required Qualifications
- High School Diploma
- Minimum of three to five years secretarial and business experience
- A minimum of 40 words per minute typing skills
- Knowledge of computer and word processing programs
- Numerical ability
- Professional phone mannerism
- Knowledge of basic office equipment
- Detail oriented
- Good organizational skills
- Ability to work in a demanding, fast paced environment with minimal supervision
- Achievement motivation
- Concern for order
- Flexibility
- Initiative
- Self-confidence
- Customer service oriented
- Interpersonal effectiveness
- Teamwork
- Analytical thinking
- Information seeking
Desired Qualifications
- Strong customer service background
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