Facilities Administration & Finance Sr. Manager
$70,000–$70,000 year
On-siteNew York City, New York, United States
Job Summary
Manage vendor invoices, insurance renewals, utility accounts, and regulatory filings including FDNY hearings while tracking capital project expenditures and supporting audit readiness. Process invoices and purchase requests through Intacct, verify billing against approved scopes, and maintain comprehensive spreadsheets for vendors and project activity. Open and troubleshoot Con Ed and National Grid utility accounts, monitor facility inspections, and assist HQ personnel as needed. Collaborate across Real Estate, Procurement, and Programs to ensure efficient operations. This full-time, in-office role at NYC Headquarters requires a candidate with 3+ years in bookkeeping or project financial management, familiarity with Intacct, and advanced Excel skills.
Required Qualifications
- High school diploma, GED, or equivalent
- 2-year business degree
- Minimum 3 years of experience in bookkeeping, project financial management, or a comparable administrative/fiscal role
- Strong written, verbal, and interpersonal communication skills
- Exceptional organizational skills with a proven ability to manage multiple priorities and deadlines
- Experience in a nonprofit organization or with large-scale capital projects
- Familiarity with AIA Series forms (G702/G703) and standard financial approval processes
- Knowledge of utility account management (Con Ed, National Grid) and/or FDNY compliance processes
- Experience with financial platforms such as Intacct or comparable accounting software
- Ability to travel independently using public transportation
Desired Qualifications
- Advanced Excel skills (pivot tables, formulas, data analysis)
- Familiarity with AI productivity tools (e.g., Microsoft Copilot, Claude, ChatGPT)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
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