Facilities Admin
$46,800–$93,600 year
On-sitePleasanton, California, United States
Job Summary
Administer and maintain facility work orders, preventive maintenance schedules, and asset records within Infor EAM. Coordinate work order assignments, monitor completion status, and generate maintenance reports for leadership. Manage controlled facility documentation, SOPs, and technical drawings in Windchill, ensuring proper review and compliance. Create, process, and track purchase requisitions and invoices using Ariba, reviewing vendor invoices for accuracy. Prepare facility metrics, dashboards, and KPIs related to maintenance activities and expenditures. Support audits, inspections, and regulatory activities by maintaining accurate records. Schedule meetings, coordinate service visits, and assist with facility budget tracking. Perform responsibilities within a quality system environment where failure to perform adequately may result in noncompliance.
Required Qualifications
- Associate's degree, Bachelor's degree, or equivalent combination of education and work experience
- Minimum 2 years of administrative, facilities, maintenance coordination, procurement, or related experience
- Experience working with computerized maintenance management systems (CMMS), preferably Infor EAM
- Experience with document control systems, preferably Windchill
- Experience processing purchase orders, requisitions, and invoices using Ariba or similar procurement platforms
- Strong organizational, communication, and customer service skills
- Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams
- Ability to manage multiple priorities while maintaining attention to detail and data accuracy
- Yes, 5 % of the Time
Desired Qualifications
- Experience supporting Facilities, Engineering, Manufacturing, or regulated environments
- Knowledge of preventive maintenance programs and asset management principles
- Experience supporting GMP, FDA, ISO, or other regulated quality system environments
- Knowledge of supplier management, contract administration, and procurement processes
- Experience generating reports and analyzing operational data from enterprise systems
- Certification or training related to Facilities Management, Procurement, Document Control, or CMMS administration
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