Experienced Academic Coordinator
HybridAuckland, Auckland, New Zealand
Job Summary
Coordinate key committees, track decisions and quality actions, and professionally manage external reviews and NZQA site visits. Support Heads of Department by tracking Team Performance Plans, compiling performance data into clear reports, and coordinating forums and meetings across the academic portfolio. Consolidate information and reporting across the portfolio and represent the DCE's office at organisation-wide meetings and events. Provide executive support to the DCE by coordinating priorities, managing the DCE's calendar and correspondence, preparing agendas, minutes, action plans and briefing materials to a high standard, and supporting routine financial administration, including reimbursements and reconciliations. This role requires a Master's degree, tertiary education experience, and senior administrative background. The position offers professional development funding, a paid day off after Easter Monday, and flexible work practices within a progressive education organisation.
Required Qualifications
- A Master's degree (or higher) in a relevant discipline
- Experience in a tertiary education or similarly regulated environment
- Demonstrated experience in a senior administrative or executive support
- A sound understanding of tertiary education, academic governance, quality assurance, and academic administration
- A track record of preparing polished reports, agendas, minutes, and briefing materials
- Experience coordinating committees or governance meetings, including minute-taking and action tracking
- Financial administration experience including payments, credit card reconciliation, invoicing
- Exceptional organisational skills and the judgement to manage a shifting workload with competing deadlines
- A high level of initiative by anticipating needs and working autonomously
- Excellent written and verbal communication skills
- Discretion in handling sensitive and confidential information
- Confidence with Microsoft Office, digital collaboration tools, and the demonstrated ability to leverage AI and other digital technologies to improve productivity, quality, and operational efficiency
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