Expense & Purchasing Coordinator

Receive and review purchase requests, confirm budget and approval details, then create and track purchase orders while researching pricing and obtaining quotes. Match deliveries and invoices to original orders, verify accuracy and coding, and enter bills into the accounting system to prepare weekly payment batches. Collect receipts from staff, match them to credit-card transactions, and process reimbursements while following up on missing documentation. Maintain vendor records, W-9s, and authorized cardholder lists, then submit all expense and payment records to accountants for monthly close and audits.