Executive Specialist
Hybrid · New York City, New York, United States
Job Summary
Executive Specialist to provide high-level administrative support to an executive leader within Corporate & Investment Banking (CIB) COO. Responsibilities include detailed calendar and inbox management, scheduling meetings, coordinating and supporting meeting setup, briefing the executive for meetings, acting as proxy for systems and approvals, supporting projects and board/committee work, coordinating global travel, creating and distributing reports and meeting documents, taking meeting minutes, partnering with support teams for technology/facilities needs, collaborating with peers to resolve issues, and upholding confidentiality and professionalism. Requires proactive issue resolution, strong communication, ability to manage changing travel itineraries, expense reimbursement, event planning, and cross-timezone coordination. Proficiency with Microsoft Office (PowerPoint, Outlook, Excel, Word) and a track record in a multinational financial services environment are highly valued. This role offers a hybrid schedule and is located on-site in New York, NY; requires successful background screening and compliance with FINRA-related requirements.
Required Qualifications
- 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
Desired Qualifications
- Experience providing support to C-Suite/ board level executives
- Excellent verbal and written communication skills
- Ability to manage changing travel itineraries
- Expense reimbursement experience
- Planning events
- Multitasking and calendar management
- Proficiency with Microsoft Office applications (PowerPoint, Outlook, Excel, Word)
- Ability to work across time zones and locations
- High level of confidentiality and discretion
- Independent judgment and proactive problem-solving
Apply with one swipe on Sorce. We auto-fill applications and apply on your behalf — no cover letters, no 40-minute forms.
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.