Executive Secretary
On-site · Kuala Lumpur, Kuala Lumpur, Malaysia
Job Summary
Executive Secretary to the Vice President at BASF Digital Hub Kuala Lumpur: provide professional administrative and secretarial support including calendar management, meeting coordination, business travel arrangements, drafting correspondence, preparing reports and presentations, and handling confidential information. Serve as the first point of contact for internal and external stakeholders, coordinate logistics for meetings and visits (local and regional), assist with travel-related tasks and expense reporting, and maintain orderly documentation and archiving. Requires university degree or above and 2–5 years of experience supporting senior leaders; fluent in English and Bahasa Malaysia; strong communication, interpersonal, and MS Office skills; proactive, detail-oriented, reliable, and capable of working with minimal supervision.
Required Qualifications
- University degree or above (Administration, Linguistics, Logistics or related disciplines)
- 2–5 years’ experience supporting senior leaders (Director / VP level) in a multinational environment
- Strong command of English and Bahasa Malaysia
- Strong communication, interpersonal, and stakeholder coordination skills
- MS Office proficiency (Outlook, Teams, Excel, Word, PowerPoint)
- Attention to detail, reliability, ability to work with minimal supervision
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