Executive Project Coordinator
On-siteGreenwood, Indiana, United States
Job Summary
Manage the EVP's calendar, coordinate priorities, and resolve scheduling conflicts while monitoring communications and tracking deadlines. Arrange domestic and international travel, including flights, hotels, and ground transportation, and prepare expense reports for the EVP and direct reports. Coordinate logistics for internal meetings and external customer visits, preparing rooms, catering, and support for presentations and discussions with international leadership. Create polished PowerPoint presentations, visuals, charts, and executive briefing documents for leadership discussions and business reviews. Provide administrative support for projects and initiatives while maintaining confidentiality.
Required Qualifications
- 5-10+ years of administrative, executive support, or business coordination experience (VP/SVP/C-Suite leaders)
- Exceptional organizational skills and the ability to manage multiple priorities
- Strong Microsoft Office Suite skills, especially in Outlook and PowerPoint
- Experience coordinating meetings, calendars, and travel arrangements
- Professional communication skills and the ability to interact effectively with internal leaders, external visitors, and international colleagues
- High level of discretion and attention to detail
Desired Qualifications
- Associate's or bachelor's degree in Business Administration, Communications, or a related field preferred, or equivalent combination of education and relevant work experience
- German language skills
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