Executive Operations Project Manager
$90,000–$110,000 year
On-sitePortland, Oregon, United States
Job Summary
Lead high-impact, cross-functional executive initiatives from planning through execution, ensuring alignment, accountability, and measurable outcomes. Design and manage executive dashboards, reporting tools, and business intelligence systems to support data-driven decision-making. Research and implement AI and automation solutions to improve efficiency and scale operations. Serve as the Monday.com subject matter expert, managing workflows and user adoption. Own governance of internal data, SOPs, and operational documentation. Manage executive calendars, agendas, travel logistics, and briefing materials. Support new Branch launches, expansions, and event coordination, including research, scorecards, planning, and procurement. Lead change management efforts to ensure systems and documentation are updated and implemented organization-wide.
Required Qualifications
- Experience in executive operations, project management, or a strategic support role in a fast-paced organization
- Highly organized and detail-oriented with strong documentation, SOPs, and workflow governance skills
- Proactive and self-managed — able to anticipate needs, manage competing priorities, and execute with minimal direction
- Strong communicator with excellent interpersonal skills and professional presence with executive-level stakeholders
- Comfortable managing complex logistics including travel coordination, event planning, and multi-location support
- Committed to compliance, data integrity, and HIPAA standards across all operational systems and documentation
- Proactive, solution-oriented self-starter who takes initiative and works independently
- Excellent written and verbal communication skills in English
- Meticulous attention to detail, with accurate record-keeping and documentation
- Strong project management skills — strategic, organized, and intuitive
- Collaborative team player with excellent interpersonal skills
- Results-driven, with proven time management skills and the ability to juggle multiple priorities and deadlines in a fast-paced environment
- Exercises sound judgment and discretion in handling sensitive matters
- Tech-savvy and comfortable with a variety of software and devices
- Warm, welcoming, and professional demeanor with a commitment to outstanding customer service
- Strong commitment to compliance, including knowledge of HIPAA best practices for handling PHI
- Administrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operations
- Background in senior care, assisted living, skilled nursing, or in-home care
Desired Qualifications
- Proficient in Monday.com and business intelligence tools; experience with AI and automation solutions a strong plus
- Experience in healthcare, home care, or a multi-site operational environment a strong plus
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