Executive Operations Coordinator (AI & Business Operations)
On-siteAlexandria, Virginia, United States
Job Summary
Manage executive calendars, coordinate internal and external meetings, and track action items to ensure commitments are completed on time. Prepare presentations, briefings, and executive summaries while organizing travel and logistics. Support business operations by coordinating cross-team projects, tracking deliverables, and conducting market research to inform strategic decisions. Leverage AI tools such as ChatGPT and Microsoft Copilot to streamline workflows and identify automation opportunities. Serve as the primary point of coordination between leadership and internal teams, maintaining accountability across multiple initiatives in a fast-paced environment.
Required Qualifications
- 3–5 years of experience supporting executives, business operations, project coordination, consulting, or a similar role
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Ability to prioritize multiple projects in a fast-paced environment
- Strong analytical and critical thinking skills
- High level of professionalism and discretion when handling confidential information
- Self-motivated with the ability to work independently while collaborating effectively with others
- Be highly organized and detail-oriented
- Learn new technologies quickly
- Take initiative and solve problems without waiting to be directed
- Be naturally curious and continuously seek better ways to accomplish work
- Think critically and make sound decisions
- Thrive in a fast-paced environment with changing priorities
- Be comfortable working directly with executive leadership
- Demonstrate strong integrity, accountability, and professionalism
Desired Qualifications
- Experience with some of the following is preferred: Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Experience with some of the following is preferred: Microsoft 365 and SharePoint
- Experience with some of the following is preferred: Power BI or similar reporting tools
- Experience with some of the following is preferred: Project management platforms such as Monday.com, Asana, ClickUp, Jira, or Trello
- Experience with some of the following is preferred: AI tools including ChatGPT, Claude, Gemini, Microsoft Copilot, or similar
- Experience with some of the following is preferred: Workflow automation tools such as Zapier, Make, or Microsoft Power Automate
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