Executive Operations Advisor - Community Services
$109,242–$128,523 year
On-siteClairmont, Alberta, Canada
Job Summary
Coordinate calendars, meetings, and briefing materials for the General Manager, Community Services, while monitoring divisional priorities and emerging issues across Fire Services, Enforcement, Recreation, and Emergency Management. Draft reports, presentations, and Requests for Decision; track Council actions and General Manager assignments; and facilitate communication across departments. Oversee the Community Services intake function by supervising Program Assistants, coaching staff, and ensuring efficient routing of customer inquiries, complaints, and permit requests. Manage the Community Services budget through expenditure tracking, variance monitoring, and financial reporting; liaise with provincial ministries regarding grants and project costs. Maintain meeting records, manage electronic and physical records, and support emergency management activities and special projects. 35 hours per week, Monday through Friday, 8:30 am to 4:30 pm. Hourly pay: $52.52 – $61.79.
Required Qualifications
- Diploma in Business Administration, Public Administration, Office Administration, or a related discipline
- Minimum three (3) to five (5) years of experience providing executive-level administrative and operational support within a complex organization
- Experience managing budgets and financial administration
- Exceptional organizational, planning, coordination, and time-management skills
- Strong understanding of budgeting, expenditure tracking, and financial administration
- Demonstrated ability to manage multiple priorities while maintaining accuracy and attention to detail
- Strong leadership, interpersonal, and relationship-building skills
- Ability to maintain confidentiality and exercise sound judgment in a highly sensitive environment
- Advanced proficiency with Microsoft 365 and office technology
- Strong written and verbal communication skills
Desired Qualifications
- Supervisory experience
- Experience in a municipal government environment
- Certificate in Local Government Administration
- Bachelor's degree in a related field
- Knowledge of municipal government operations, governance processes, and related legislation
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