Executive Office Coordinator
$51,000–$53,000 year
On-siteNoblesville, Indiana, United States
Job Summary
Coordinate the daily operations of the Office of the Chancellor and serve as the initial point of contact for the office, using initiative to manage matters during the Chancellor's absence. Oversee communications by assessing documents for routing, preparing reports and slides, and maintaining up-to-date contact lists. Act as a liaison to the board by preparing bi-monthly meeting agendas, slides, and minutes, while supporting Development and Marketing with event logistics such as room reservations and supply ordering. Manage schedules for both offices, including travel arrangements, purchase requisitions, and invoice tracking, while maintaining a consistent presence in the administrative suite.
Required Qualifications
- Associate degree
- 3-5 years' work experience in an executive setting
- combination of education, training, industry certifications, and relevant work experience
- excellent communication skills
- interpersonal skills
- organizational skills
- ability to work collaboratively with constituents from all areas of the college
- ability to plan and conduct several concurrent projects with minimal supervision
- ability to maintain confidentiality of sensitive information
- ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued
- experience supporting executive leadership and boards
- experience coordinating executive-level meetings and events
- occasional evening and weekend commitments for Board meetings, Foundation events, donor functions, commencements, and community activities
- Occasional travel required to community locations
- Ability to sit for extended periods of time
- occasionally lift up to 25 pounds
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