Executive & Office Coordinator
$75,000–$85,000 year
On-site · Manhattan, New York, United States
Job Summary
Executive & Office Coordinator to support the Managing Partner in NYC, owning calendar management and scheduling, coordinating travel and logistics, supporting investor and executive interactions, and ensuring smooth office operations. Responsibilities include managing complex calendars, coordinating meetings with investors and portfolio company executives, handling travel logistics and expense processes, coordinating onboarding and office facilities, assisting with vendor management and basic technology coordination, coordinating team events and special projects, and maintaining professional communications with external stakeholders. The role emphasizes ownership, problem-solving, and adaptability in a fast-paced private equity firm environment. Ideal candidate demonstrates calendar discipline, polished communication, proactive service orientation, and comfort working with senior executives; salary is $75,000-$85,000; location is New York City (in-office).
Required Qualifications
- 2+ years of experience supporting senior executives, founders, partners, or C-suite leaders
- Demonstrated experience independently managing complex executive calendars, including competing priorities, multiple stakeholders, time zones, and last-minute changes
- Experience coordinating domestic and international travel and handling logistics with minimal oversight
- Strong prioritization skills and the ability to operate independently in a fast-paced environment
- Exceptional attention to detail, follow-through, and organizational skills
- Professional written and verbal communication skills
- Strong proficiency with Microsoft Outlook (calendar management, scheduling, distribution lists), Excel, Word, and the broader Microsoft Office suite
- Comfortable learning new systems, troubleshooting basic technology issues, and adapting to changing priorities
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