Executive Coordinator
$80,000–$100,000 year
On-siteNew York, United States
Job Summary
Manage the Chief Operating Officer's calendar, meetings, and travel logistics while proactively anticipating needs and coordinating high-level initiatives. Process invoices, track payment workflows, and prepare presentations, agendas, and minutes for executive leaders in Operations and Security & Life Safety. Serve as the primary liaison for internal and external stakeholders, handling confidential correspondence, project escalations, and risk mitigation with utmost discretion. Prioritize complex workloads, distribute documents, and ensure adherence to Standard Operating Procedures for expense justification reports.
Required Qualifications
- High School Diploma/GED equivalent
- College Degree or relevant office administration program certification preferred
- Experience working in a corporate environment
- Minimum 4 years of experience supporting Senior Level Executives, including with project management
- Strong time management skills to handle multiple assignments, with a high degree of accuracy and initiative to meet deadlines
- Excellent judgment and ability to handle highly confidential information and materials with discretion
- Outstanding ability to organize complex schedules in a high-pressure environment
- Ability to interact effectively with diverse groups and relationship building skills
- Effective team communication skills to work both independently and in team settings, as needed
- Excellent attention to detail and strong organizational skills
- Effective oral and written communication skills
- Professional and calm demeanor with a resourceful, can-do attitude
- Multitasking and ability to maintain a senior executive on task with daily meetings
- Advanced proficiency in Microsoft Office applications (i.e. Word, Excel, Outlook, and PowerPoint)
Desired Qualifications
- Knowledge of Microsoft Project or demonstrated ability to learn scheduling software a plus
- Knowledge of SABA or performance management systems, a plus
- Demonstrated ability to learn data management software a plus
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