Executive Business Assistant
$85,000–$120,000 year
On-siteRamsey, New Jersey, United States
Job Summary
Act as the CEO's on-the-ground representative in Ramsey, identifying issues and ensuring timely escalation and resolution. Chair and lead the monthly Management Meeting, tracking actions and holding teams accountable. Manage and support key projects on behalf of the CEO, monitoring progress and deadlines. Liaise between the CEO and staff, clients, and stakeholders at all levels. Ensure the CEO is fully prepared for meetings with clear agendas and follow-up actions. Coordinate travel for the CEO and US-based employees, including expense tracking. Support the development of presentations for internal and external audiences. Coordinate departmental reporting in line with ISO requirements. Collaborate with the UK-based EA to provide seamless executive support, including calendar and email cover when needed. Handle sensitive information with the utmost discretion and professionalism.
Required Qualifications
- 3–5 years of experience supporting a senior executive or leadership team
- Exceptional organizational and time-management skills — you can juggle competing priorities without dropping the ball
- Strong communicator, both written and verbal, with sharp attention to detail
- Confident in building relationships across all levels of an organization
- Adaptable, discreet, and comfortable working in a fast-moving environment
Desired Qualifications
- Background in a manufacturing environment strongly preferred
- Experience working within an ISO or AS-accredited Business or Quality Management System
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Knowledge of FactoryMaster and/or SmarTeam/SharePoint is a plus (training provided)
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