Executive Assitant (Permanent)
HybridToronto, Ontario, Canada
Job Summary
Manage the Chief Development and Marketing Officer's calendar, emails, and attachments while tracking deadlines and preparing correspondence for approval. Liaise with staff, Board Members, donors, and service providers to handle expense documents, travel arrangements, and meeting logistics including agenda drafting and minute taking. Support department directors by organizing onboarding, coordinating special events, and maintaining donor files in Raiser's Edge. Prepare presentations, reports, and templates for planning and performance reviews while ensuring fundraising policies are reviewed annually. This hybrid role requires three days in the downtown Toronto office. A BA or administrative diploma with five years of experience is preferred, along with advanced Microsoft Office proficiency.
Required Qualifications
- Minimum of 5 years related work experience
- Proficient in Microsoft office at an intermediate to advance level, particularly Word, Outlook, Excel and PowerPoint
- Use of internet for research
- Excellent telephone manner and verbal and written communications
- Proficient in formal minute taking, senior volunteer interaction, confidential and sensitive material handling
Desired Qualifications
- BA, College diploma in Administrative studies
- Knowledge of marketing and fundraising with a technical knowledge of fund raising is an asset
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