Executive Assistant
$60,000–$110,000 year
Hybrid · Boston, Massachusetts, United States
Job Summary
Executive Assistant to COO supporting Corporate Access, Research Services, and Market Data Services. Responsibilities include managing complex calendar scheduling across time zones, coordinating logistics for meetings and events, processing and submitting expense reports, arranging domestic and international travel, generating internal/external reports, training assistants on Corporate Access tools, providing cross-coverage, supporting ad-hoc projects, and serving as a reliable note-taker. Requires advanced MS Office skills, strong communication, discretion, problem-solving, organization, and the ability to thrive in a deadline-driven environment with a focus on cross-team collaboration and relationship-building.
Required Qualifications
- Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, PowerPoint)
- Strong interpersonal and communication skills
- High level of reliability, professionalism, and discretion
- Service orientation and proactive problem-solving
- Excellent organizational, multi-tasking, and prioritization abilities
- Fastidious attention to detail and high-quality work
- Ability to work under deadlines and accommodate last-minute changes
- Demonstrated flexibility and adaptability in a dynamic environment
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