Executive Assistant
$54,080–$66,560 year
On-siteSouth Royalton, Vermont, United States
Job Summary
Coordinate programs, projects, and activities for the Vice Dean for Faculty while serving as a liaison to students, faculty, staff, trustees, alumni, and outside organizations. Manage administrative support tasks including drafting reports, maintaining faculty directories, and coordinating instructional budgets. Provide logistics and meeting support for faculty retreats, orientations, and committees by preparing agendas, compiling information, and editing minutes. Handle general office duties such as answering phones, screening mail, making appointments, and proctoring examinations. Maintain filing systems and assist with travel arrangements and expense reporting. Work 37.5 hours per week on-campus with full benefits, including medical, dental, vision, and paid time off. Requires an associate's degree, two years of executive-level support experience, and proficiency with Microsoft Office Suite. Must be able to work independently within the Deans' Office team without sponsorship.
Required Qualifications
- Associate's degree in an appropriate discipline, or a combination of education and experience from which comparable knowledge and skills are acquired
- Two or more years of executive-level support or office management experience
- Ability to use discretion in handling confidential information
- Four or more years of comparable relevant administrative experience
- Knowledge of higher education administration or legal office procedures
- Excellent planning, organizational, and interpersonal communication skills
- Ability to work independently to accomplish goals, and also participate as an engaged member of the Deans' Office team
- Good time management, planning, administrative, and organizational skills
- Good writing and math skills
- Strong intercommunication skills including the ability to interact courteously and efficiently with a wide variety of individuals both inside and outside of VLGS
- Proficiency with office systems such as Microsoft Office Suite, database programs, and internet search engines and websites
- Ability and flexibility to learn, adapt to, and master new technologies and systems as needed
- Experience with complex filing systems
- Ability and willingness to speak publicly at small and large group gatherings, both online and in-person, for proctoring, faculty meetings, and other events as needed
- Must be able to work legally within the United States without sponsorship
- Ability to perform all essential functions of the job with or without basic accommodations
Desired Qualifications
- Knowledge of higher education administration or legal office procedures preferred
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