Executive Assistant to the President - Office of the President
On-siteLaramie, Wyoming, United States
Job Summary
Lead projects, initiatives, and daily operations within the Office of the President, providing coordination and oversight of administrative support functions including scheduling and events. Serve as a primary liaison between the Office and internal/external stakeholders, facilitating communication, resolving issues, and ensuring effective collaboration. Exercise independent judgment in researching, analyzing, and responding to complex, sensitive, and confidential inquiries while compiling data and preparing detailed reports and briefing materials to support executive decision-making. Coordinate Cabinet meeting schedules, develop agendas, and manage high-level visitor engagement for dignitaries. Draft, review, and manage executive-level communications, ensuring alignment with institutional messaging, and oversee official files and office systems. Support the President and Cabinet in preparation for and participation in Board of Trustees meetings, including materials coordination and on-site administrative support. Represent the President at meetings, events, or outreach functions as appropriate. Occasional to moderate local, regional, and out-of-state travel may be required, including evening and weekend trips. On-campus location at 7,220 feet above sea level.
Required Qualifications
- Bachelor's degree in Business Administration, Public Administration, Communications, Higher Education Administration, Organizational Leadership or a related field, or an equivalent combination of education and work experience
- Seven years of progressively responsible executive-level administrative experience supporting senior executives or organizational leadership in a complex organization
- Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP
- Must be available to work and perform essential job functions on campus
- Must be available for evening and weekend travel
- Must be eligible to work in the United States, as sponsorship for work authorization or work visas is not available for this position
Desired Qualifications
- Experience coordinating executive operations, strategic initiatives, governance activities, and confidential communications
- Experience in higher education, government, or another highly regulated public-sector environment, with an understanding of shared governance, public accountability, and organizational protocols
- Demonstrated experience managing highly confidential and sensitive information requiring exceptional discretion, sound judgment, and professionalism
- Experience coordinating executive-level meetings, governing board activities, high-profile events, or complex organizational initiatives involving multiple stakeholders and competing priorities
- Experience developing executive correspondence, briefing materials, presentations, reports, and other professional communications on behalf of senior leadership
- Proficiency with enterprise productivity and collaboration technologies, including Microsoft Office 365 applications, virtual meeting platforms, document management systems, and electronic scheduling/calendar management
- Demonstrated ability to exercise exceptional judgment and political acumen
- Demonstrated ability to anticipate executive needs
- Experience managing competing priorities with minimal supervision
- Demonstrated ability to build trusted relationships across the institution
- Demonstrated ability to represent the Office of the President with professionalism and diplomacy
- Knowledge of university administrative policies, procedures, and organizational structure
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.