Executive Assistant to the General Counsel
$70,720–$74,880 year
On-siteSan Francisco, California, United States
San Francisco, California, United StatesOn-sitePart Time$70,720–$74,880 yearMedium
Part TimeMedium
Job Summary
Manage the General Counsel's calendar, coordinate travel, and handle reimbursements while preparing draft budgets and circulating Board meeting materials. Process California Public Records Act requests, organize office supplies and records, and greet guests at the front desk. Prioritize competing deadlines and perform special projects as assigned. This part-time role supports the Office of the General Counsel in San Francisco, requiring proficiency in Microsoft Office and Adobe Acrobat.
Required Qualifications
- Baccalaureate degree preferred
- Experience as an administrative or executive assistant, preferably in a legal or executive office, or as a legal assistant
- Ability to recognize and maintain the confidentiality of sensitive College issues and information
- Ability to prioritize work assignments and meet established deadlines
- Ability to communicate effectively both orally and in writing
- Ability to represent the Office of the General Counsel in a pleasant, professional and efficient manner; to interact effectively with board members, faculty, staff and students while projecting confidence, understanding, competence and concern
- Excellent command of spelling, punctuation and grammar
- Excellent organizational skills with strong attention to detail and capacity to achieve high quality and accuracy in work
- Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
- Proficiency in Adobe Acrobat, Zoom, Box and DocuSign
- Ability to logically analyze information and recommend an effective course of action
- Ability to effectively draft correspondence and documents, including any required redactions, with proper formatting
- Ability to evaluate the validity/reliability of information and identify factual omissions and inconsistencies with application of relevant rules
- Ability to manage multiple tasks simultaneously and effectively
- Ability to work under the supervision of an attorney, understanding necessity of issue spotting and advising management of work progress and any unusual situations
- Ability to work efficiently under time pressures and deadlines in a fast-paced environment
- Adaptability to changing environments
- Sound judgment
- Exemplary personal and professional integrity and business ethics
- California Notary Public commission
Desired Qualifications
- Proficient knowledge of basic legal concepts, terminology, principles, documentation, and procedures
- Experience with laws and regulations relevant to the Office, such as the California Public Records Act and the Family Educational Rights & Privacy Act (FERPA)
- Experience in higher education
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