Executive Assistant to the Director of Advancement
$70,000–$90,000 year
HybridOjai, California, United States
Job Summary
Manage the Director's complex calendar, orchestrate high-stakes donor visits, and synthesize briefing documents for critical meetings with trustees, volunteers, and principal donors. Draft executive correspondence, ghostwrite talking points, and oversee major gift proposals while tracking prospect activity and moves management. Coordinate Board committee logistics, take minutes, and drive post-meeting follow-ups to ensure volunteer alignment. Optimize departmental processes using Raiser's Edge, manage executive expenses, and maintain flawless discretion regarding sensitive financial and personal data. This role requires 3–5+ years supporting a senior executive and advanced proficiency in Google Workspace and enterprise CRM workflows.
Required Qualifications
- 3–5+ years supporting a senior executive (CEO, President, Head of School, Vice President, Chief Advancement Officer, or similar leadership role)
- Conceptual understanding of fundraising operations, principal gift cycles, or corporate sales pipelines (e.g., pipeline management, client stewardship, and executive relationship management)
- Exceptional written communications skills with the ability to write persuasively and elegantly on behalf of an executive leader
- A proven history of handling highly sensitive financial, personal, and institutional data with absolute confidentiality and emotional intelligence
- Advanced command of Google Workspace, project management platforms, and executive CRM workflows (Raiser's Edge, Salesforce, or similar enterprise databases)
- A criminal background check must be successfully completed before employment can begin
Desired Qualifications
- Experience using AI as part of a similar role
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