Executive Assistant to the Co-Founders
$124,800–$135,200 year
HybridSan Francisco, California, United States
Job Summary
Own end-to-end scheduling for multiple co-founders, including managing complex calendars, prioritizing competing demands, and serving as the central routing point for internal and external meeting requests. Coordinate logistics across stakeholders, support travel and conference engagements, and complete administrative requests with speed and accuracy. Draft communications, manage inbox support, book meeting rooms, and maintain accurate records within CRM and internal tools. Track receipts, support credit card reconciliation, and submit reimbursements while ensuring travel aligns with organizational policies. Assist in developing standard operating procedures and provide logistical support for major events and organizational milestones. This contract position, based in Berkeley, CA, reports to the Chief of Staff and offers a path to permanent full-time employment.
Required Qualifications
- 5-7+ years of experience supporting senior executives, founders, or leadership teams.
- Demonstrated experience managing complex calendars and scheduling workflows.
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Experience coordinating travel and administrative workflows.
- Exceptional attention to detail and follow-through.
- Ability to maintain confidentiality and exercise sound judgment.
- Must be able to work in a hybrid capacity based in Berkeley, CA.
Desired Qualifications
- Experience supporting leadership in a nonprofit, policy, or startup environment.
- Familiarity with CRM or scheduling tools (e.g., Attio, Google Workspace, Slack).
- Experience supporting hiring coordination or project logistics.
- Experience building or documenting internal processes and workflows.
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