Executive Assistant to the CEO
$100,000–$125,000 year
HybridWashington, United States
Job Summary
Own and manage a highly dynamic executive calendar, coordinating internal and external meetings across multiple time zones, including regular collaboration with colleagues in Ghana and across the US. Anticipate scheduling conflicts, preparation needs, and follow-up actions before they become problems to protect the CEO's time while maintaining appropriate accessibility. Ensure the CEO is prepared for meetings with relevant background information, briefing materials, and agendas, synthesizing complex information into clear, actionable summaries. Coordinate frequent domestic and international professional travel, including detailed itineraries, logistics, and contingency plans, anticipating disruptions and visa requirements. Help translate ideas into clear, actionable next steps and serve as a sounding board to shape rough ideas into workable plans. Build strong working relationships with staff, board members, funders, partners, and government leaders while representing the CEO with warmth, professionalism, and discretion. Manage expenses, credit card reconciliation, and reimbursements with accuracy, and create systems to reduce administrative burden and decision fatigue. Use and experiment confidently with technology, including Asana and AI tools, to improve executive workflows and introduce automation.
Required Qualifications
- A minimum of 5 years supporting a senior executive
- Advanced executive calendar management and complex, multi-time-zone travel coordination
- Strong written and verbal communication skills
- Exceptional organizational skills paired with the flexibility to adapt as priorities shift quickly
- Attention to detail
- Follow-through
- Sound judgment, discretion, and maturity in handling confidential and sensitive matters
- Comfort and credibility working with senior leaders, board members, and external stakeholders
- Resilient and tough-skinned, with the ability to stay steady under pressure and receive direct feedback without taking it personally
- Ability to prioritize under pressure and adapt quickly to changing circumstances
- Willingness to be available outside standard business hours as needed
- Genuine interest in AI and emerging tools
- Eagerness to learn, experiment, and produce tangible and usable deliverables
- Resourcefulness, creative problem-solving, and the ability to work independently
- Experience working with or alongside systems that impact youth and families
- Commitment to learning about systems impacting youth and families with humility, curiosity, and care
- Motivation by impact and systems change
- Ability to pivot quickly when plans change
- Maintaining sustainable working boundaries
- Patience
- Trustworthiness
- Warmth
- Highly organized nature
- Naturally detail-oriented without becoming rigid
- Nurturing without becoming parental
- Curiosity
- Personability
- Comfort with humor and personality
- Calm under pressure
- Discretion with sensitive information
- Self-awareness regarding the boundaries of the role
- Confidence to offer perspective within role boundaries
- Consistency and reliability
- Location: Washington, DC area
- Hybrid schedule with most working days spent in the office
- Occasional early morning availability
- Evening availability
- Weekend availability
- Travel-related support
Desired Qualifications
- 7-8+ years supporting a senior executive
- Ideally with a founder, CEO, or entrepreneurial leader
- Experience in a fast-paced, high-growth, or high-visibility environment
- Passion for social impact, child welfare, or related mission-driven work
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