Executive Assistant to the CEO - ProHealth Care
On-siteWaukesha, Wisconsin, United States
Job Summary
Manage the CEO and COO calendars, evaluate competing requests, and determine priorities while coordinating executive meetings, travel, and engagements. Serve as a trusted partner by anticipating needs, drafting communications, and tracking action items to ensure commitments move forward. Lead executive-level projects, coordinate Board activities and governance materials, and act as a liaison to physicians, community partners, and leadership. Utilize AI-enabled tools to streamline workflows and exercise sound judgment on confidential information. Maintain flexibility for schedule adjustments to support meetings and events.
Required Qualifications
- Associate degree or comparable professional experience
- 10 or more years of progressively responsible administrative or executive support experience
- Experience supporting a CEO, President, COO, C-suite executive, or other senior leader
- Experience working with a Board of Directors, governance activities, or senior leadership teams
- Exceptional organizational skills with the ability to manage multiple competing priorities and deadlines efficiently
- Strong critical-thinking skills and the ability to anticipate needs, identify potential challenges and independently develop solutions
- Confidence and professional presence, with the ability to appropriately manage competing requests, ask questions and respectfully push back when necessary
- Excellent written and verbal communication skills with strong attention to detail
- High level of discretion and demonstrated ability to handle confidential and sensitive information
- Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel and PowerPoint
- Comfort using technology to improve productivity and a willingness to embrace emerging tools, including artificial intelligence
- Ability to quickly learn new systems, processes and technologies
- Strong relationship-building skills and the ability to interact comfortably with executives, Board members, physicians, employees and community partners
- A proactive working style — you notice what needs to be done and take action without waiting to be directed
- Ability to remain composed, flexible and effective in a fast-paced environment where priorities may change quickly
- Professional, personable and kind, with a collaborative approach and the ability to bring positive energy to the team
- A sense of humor and the ability to be lighthearted when appropriate while maintaining the professionalism expected of the Executive Office
- Must be available for flexibility based on the needs and schedules of the CEO and COO
- Must be available for occasional earlier mornings, later evenings, or schedule adjustments
- Must be able to handle pre-employment substance abuse testing
- Must agree to a drug-free workplace
Desired Qualifications
- Healthcare experience
- 10 or more years of progressively responsible administrative or executive support experience preferred
- Experience supporting a CEO, President, COO, C-suite executive, or other senior leader strongly preferred
- Experience working with a Board of Directors, governance activities, or senior leadership teams is preferred
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