Executive Assistant to the CEO & HR Assistant
$75,000–$85,000 year
RemoteChicago, Illinois, United States or Illinois, United States
Job Summary
Manage the CEO's complex calendar, coordinate domestic and international travel, and organize Board and executive leadership meetings. Prepare presentations, screen communications, and maintain confidential executive files while supporting strategic initiatives and acting as a liaison to employees, customers, and vendors. Allocate approximately 30% of time to Human Resources, including scheduling interviews, managing onboarding, maintaining personnel files, and supporting HR compliance and employee communications. This role requires independent judgment, discretion, and proficiency in Microsoft Office, with periodic travel to Elmira, New York, and other locations. Forkardt Hardinge, a leading precision manufacturing provider, values innovation and continuous improvement in its operational excellence.
Required Qualifications
- Must reside in the Chicago area
- Associate's or Bachelor's Degree in Business Administration, Human Resources, or a related field
- Minimum of 5 years of executive administrative support experience supporting senior leadership or C-suite executives
- Ability to exercise independent judgment and manage competing priorities
- Ability to maintain strict confidentiality
- Strong attention to detail and accuracy
- Excellent problem-solving and decision-making abilities
- Ability to work independently with minimal supervision
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams
- Ability to travel occasionally by air and automobile
- Ability to lift up to 20 pounds occasionally
Desired Qualifications
- Associate's or Bachelor's Degree in Business Administration, Human Resources, or a related field preferred
- Previous Human Resources administrative or assistant experience preferred
- Experience coordinating executive calendars, travel, Board meetings, and leadership meetings
- Experience preparing executive presentations using Microsoft PowerPoint
- Manufacturing experience preferred
- Experience supporting a remote executive preferred
- Experience with HRIS systems preferred (Paychex experience is a plus)
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