Executive Assistant to the CEO
RemoteArgentina
Job Summary
Manage the CEO's complex calendar and act as a proactive appointment setter to coordinate high-value meetings. Own the Hubspot CRM by keeping data clean, managing the sales pipeline, and triaging email to ensure no leads fall through the cracks. Attend key meetings to take detailed notes and track action items related to client follow-ups. Assist with organizing business files, tracking project deliverables, and preparing high-quality decks and proposals to help close deals. Handle occasional personal administrative tasks including travel bookings and expense reporting while maintaining strict confidentiality. This role requires overnight-shift hours (2:00 PM - 10:00 PM Buenos Aires Time) and PST working hours. The position is fully remote with competitive compensation, generous paid time off, and an equipment allowance.
Required Qualifications
- 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role
- Solid experience in Hubspot Power User
- feel confident managing CRM workflows
- contacting clients
- managing sales pipelines
- excellent written and verbal communication skills
- a keen ability to articulate thoughts clearly
- draft polished correspondence
- proactive
- detail-oriented
- a demonstrated ability to manage up
- anticipate needs before they are stated
- Can work in PST working hours
- Strong English communication skills
Desired Qualifications
- Previous startup and/or design agency experience
- Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives
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