Executive Assistant to Officer
Hybrid · Jacksonville, Florida, United States
Job Summary
Executive Assistant to a C-suite executive to provide high-level administrative support, orchestrate schedules, travel, and cross-functional coordination. The role is based in Jacksonville, FL with some hybrid days and requires extensive calendar management, international travel coordination, confidential records handling, gatekeeper responsibilities, meeting planning, and proactive communication with executives and stakeholders. Proficiency in MS Outlook, Word, Excel, PowerPoint, Teams, and SharePoint is required, along with strong organizational, interpersonal, and adaptability skills to support a fast-paced executive office.
Required Qualifications
- Minimum of 5 years as an Executive Assistant supporting C-suite (President or above)
- Self-starter with minimal supervision
- Strong ability to contribute ideas and be an ambassador for the Executive and team
- Experience coordinating international travel
- Extensive knowledge of general clerical duties and common industry applications
- Proficiency with MS Outlook, Word, Excel, PowerPoint, Teams, SharePoint
- Ability to follow-through on open items and maintain confidentiality
- Strong written and verbal communication skills
- Ability to adapt to change and translate new processes and policies quickly
- Ability to manage executive calendars and deadlines
- Ability to build strong relationships with executives, employees, clients and public
- Ability to work under minimal supervision with excellent customer service and organizational skills
- Willingness to adopt AI-enhanced productivity tools to improve processes and outcomes
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