Executive Assistant to Hospitality Managing Director
$25,000–$30,000 year
On-siteCape Town, Western Cape, South Africa
Job Summary
Manage and triage inboxes, draft high-level correspondence, and run daily briefings for the Managing Director. Process supplier invoices, manage reconciliations via Xero and Hubdoc, and assist lodge General Managers with maintenance administration and staffing records. Act as a central bridge between South African lodge operations, project suppliers, and the family's business office in Germany while overseeing complex international travel itineraries and personal scheduling. Provide discreet administrative and care-coordination support for an elderly family member in South Africa. This role requires residing in the Western Cape, with on-site meetings in Cape Town when the family is based locally.
Required Qualifications
- Proven track record supporting C-suite executives, business owners, or HNW families in a private office, family office, or luxury hospitality/estate environment
- Prior exposure to boutique hospitality, luxury travel, interior design, estate management, or project coordination
- Hands-on experience with basic bookkeeping (Xero/Hubdoc), Google Workspace, MS Office, and task/property management systems
- Strong understanding of secure AI tool usage, paired with rigorous data protection practices regarding confidential commercial, financial, and family records
- Valid driver's license
- Reliable vehicle
- Valid passport
- Willingness to travel regularly to lodges in SA (with potential international travel to Germany)
- Exceptional written and spoken English
- Resides in the Western Cape
Desired Qualifications
- Working knowledge or fluency in German is highly advantageous for liaison with the Berlin office
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