Executive Assistant to Founders at Fast-Growing Coaching Startup
On-siteNew York City, New York, United States or New York, United States
Job Summary
Manage calendars for the Founders and Chief of Staff, prioritizing and rescheduling with confidence as needs shift throughout the day. Own event logistics for monthly founder dinners hosted in New York and San Francisco, including venue coordination, guest list management, and day-of execution. Manage the coach-client pipeline end to end, scheduling intro calls, sending prep materials, and tracking contracts, invoices, and payments through completion. Own inbox management for the CEO, starting with triage and drafting and growing into full ownership over time. Follow detailed internal playbooks precisely while flagging opportunities to improve them. Support ad hoc administrative and operational needs as the team scales. This in-office role in Brooklyn's Williamsburg neighborhood requires 5 days/week and general availability outside standard hours.
Required Qualifications
- 3-5+ years of experience supporting a founder, CEO, or Chief of Staff in a fast-paced environment
- ideally at an early-stage startup
- Comfortable pushing back on busy executives and clients
- confident holding your ground when priorities are at stake
- Exceptional speed and attention to detail
- genuine nothing slips through the cracks mentality
- Strong written communication skills
- ability to draft on behalf of an executive
- Thrives in an unstructured, fast-moving environment
- Proactive and self-directed
- able to ramp quickly
- figure out what needs to happen without being told
- Comfortable with in-office work five days a week
- general availability outside of standard hours when something urgent comes up
- Proficient with Google Workspace
- Proficient with Notion
- Proficient with CRM tools
- comfortable learning new systems quickly
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