Executive Assistant to Founders at Fast-Growing AI Search Startup
On-siteSan Francisco, California, United States
Job Summary
Manage complex calendars, proactively resolving conflicts and protecting time for what matters most. Own inbox management with full trust to triage, flag, draft, and respond on the executive's behalf. Coordinate all travel logistics, including flights, hotels, and itineraries, while processing expenses accurately and on time. Partner closely with the broader team, especially sales, to track follow-ups and keep meetings on schedule. Anticipate needs before being asked, bringing structure and organization to a fast-moving environment. Maintain complete discretion with sensitive and confidential information. This in-office role supports first-time founders scaling an AI search startup backed by top-tier VCs, requiring 3+ years of experience supporting a founder or senior executive.
Required Qualifications
- 3+ years of experience supporting a founder, CEO, or senior executive
- ideally at a high-growth startup
- Exceptional organizational skills
- obsessive attention to detail
- Proactive and solutions-oriented
- instinct to anticipate needs rather than wait for direction
- Strong self-awareness
- knowing when to take initiative and when to stay heads-down
- Excellent written and verbal communication skills
- Comfortable operating with a high degree of trust and autonomy
- Thrives in a fast-paced, high-growth environment where priorities shift quickly
- Proficient with standard workplace tools (Google Suite, Slack, Notion, or similar)
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