Executive Assistant to Founder & Operations at Early-stage, Mission-driven Startup
On-siteNew York City, New York, United States or New York, United States
Job Summary
Own the CEO's calendar end-to-end, proactively scheduling meetings, managing shifting priorities, and catching conflicts before they happen. Coordinate travel logistics, handling flights, accommodations, and detailed itineraries. Manage day-to-day office operations, including ordering supplies, managing vendors, maintaining the physical space, and building new processes as the company grows. Own HR and people operations, covering onboarding, benefits, invoice processing, and payments. Serve as the operational point of contact for external partners, branding agencies, and contractors. Take ownership of outbound calls to retrieve customer information and support ad hoc logistics like new hire relocation. Coordinate team events, outings, and retreats from start to finish. In-office 5 days/week in New York City with a salary of 120-170K+ DOE plus equity and benefits.
Required Qualifications
- Previous experience as an Executive Assistant, Operations, or similar role in a startup, VC, or supporting UHNW
- Extremely detail-oriented and reliable
- Strong instinct to follow through on every task end-to-end without needing to be reminded or checked in on
- Outgoing and socially fluent
- Ability to build quick rapport across a wide range of personalities
- Persistent and steady under pressure
- Ability to push through roadblocks calmly and keep moving forward when things don't go as planned
- Comfortable operating without a rigid job description
- Flexible mindset
- Willingness to step into whatever needs to get done
- Genuinely mission-driven
- Real connection to what the company is building
- Appreciation for work that means something
- High taste and genuine curiosity about well-made consumer products
- Appreciation for craftsmanship and intentional design
- Familiarity with HR and operations tools
- Experience with Rippling or similar platforms
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