Executive Assistant to COO
On-siteStaten Island, New York, United States
Job Summary
Manage the COO's calendar, schedule appointments, and organize travel arrangements while acting as the primary liaison between the executive and internal departments or external clients. Prepare and edit correspondence, presentations, and documents; coordinate meetings to ensure the COO is well-prepared, taking minutes and tracking action items. Facilitate daily operations through proactive problem-solving and assist in project management for special initiatives at the COO's direction. Maintain professional knowledge by attending workshops and reviewing industry publications. Requires proven experience supporting senior executives, exceptional organizational skills, and proficiency in Microsoft Office Suite. Offers competitive compensation, flexible working conditions, and opportunities for growth within a collaborative environment dedicated to CRM solutions.
Required Qualifications
- Proven experience as a Personal Assistant or Executive Assistant to senior executives
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively
- Excellent verbal and written communication skills
- Strong interpersonal skills with the ability to engage dynamically with staff at all levels of the organization and external partners
- Proficiency in Microsoft Office Suite and experience with scheduling tools
- Ability to maintain discretion and confidentiality about company operations and sensitive information
Desired Qualifications
- Understanding of business, meetings, and how best to document a process and meeting minutes
- Ability to adapt quickly to changing priorities and thrive in a diverse, fast-paced environment
- A proactive approach to problem-solving and decision-making
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